How to End a Business Email in English (with Examples)

The structure of a strong closing

A professional email ending has two parts: a closing line (one sentence that signals action or warmth) and a sign-off (the word before your name). Get both right and the email feels finished.

Closing lines for common situations

When you need a response

• Could you confirm by Friday so we can move forward?
• Let me know your thoughts whenever you have a moment.
• Happy to jump on a quick call if that's easier.

When you're handing something off

• Sharing this with you so you have full context — no action needed.
• Passing this over for your review whenever you're ready.

When you're saying thank you

• Thanks for taking the time to look at this — really appreciate it.
• Grateful for your help getting this across the line.

Sign-offs that work

• Best, — safe default for almost any business context
• Thanks, — when you're asking for something or following up
• Kind regards, — slightly more formal, great for clients
• All the best, — warm, common in US and UK English
• Best regards, — formal, neutral, widely accepted

Sign-offs to avoid

• Yours faithfully / Yours truly — sound old-fashioned in modern business email
• Cheers — fine in the UK or Australia, can feel too casual in US corporate contexts
• Xoxo / Love — never in a work email, even with people you know well
• Sent from my iPhone — not a sign-off; replace it

A quick template

"Let me know if you'd like me to adjust anything before Thursday.
Best,
[Your name]"

Clear, warm, action-oriented — and it works in 90% of business emails.